Librarians from the Research Engagement and Scholarship (RES) department are here to help.
Begin a basic search by entering your search terms in the search bar located on the ArchivesSpace homepage. You may limit the search by record type, searchable fields, and date.
We recommend keeping Keyword as the searchable type because it searches the entire text.
Record types allow you to customize the type of records you want a search to return:
All record types: Searches using this will return all records in the database, including names, subjects, series, files, and locations.
Collection: Searches using this will only return records of complete collections, rather than names, subjects, series, files, and locations.
The searchable fields are:
Keyword: Searches the entire text of the finding aid.
Title: Searches titles of the materials described, including collection records and the series and files within collections. If you know the precise title of the material you are looking for, searching by title can be very helpful.
Creator: Primarily searches the names of the persons, families, and organizations who created the collections. Please note that limiting by “Creator” will primarily search only creators of collections, not individual records or items within collections. Most creators are connected only at the collection level and not at series or file level.
Subject: Searches by subject headings assigned to materials by archivists and librarians, e.g., Baseball.
Notes: Searches the processing information, which gives insight into who arranged the collection and the various alterations made to the collection.
Identifier: Searches by identifier, which is a unique number by which materials are tracked and requested.
Searching by date is approximate, and results may fall outside the date span you enter. For example, if you search for records between 1970 and 1990, your results will likely show collections and series with broader date ranges, such as a result with a date span of 1900-1999 since that date range includes the years 1970-1990.
You may construct a more complex search by selecting the + icon and adding additional search parameters.
Keywords are what we use to search databases, but rarely does a single keyword produce perfect or complete results. Resources may not be described how you expect, and this is why approaching a search with multiple terms will produce the best outcome.
When formulating keywords, focus on:
Research Question: What is the history of the Lincoln-Douglas debate in Coles County Illinois?
Keywords: Abraham Lincoln, Stephen A. Douglas, debate, slavery, Illinois, United States Senate, Coles County, political events
Note that using all of the above keywords at once will return no results. It's usually best to limit your search to two or three concepts or terms.
After running a search, users can filter the returned results by using the facets on the right-hand side of the window.
Physical materials housed in University Archives are available to view by appointment only. To arrange an appointment, send an email to archives@eiu.edu.
